The US Province of the Missionary Oblates is seeking an Office Manager for its Illinois business Office.

Position Title: USP Support Office Manager
Position Status: On-Site Exempt/Full-Time in Belleville, IL

  • Provides managerial and administrative services to Oblates and laity in the States that the U.S. Province Support Office oversees.
  • Maintains strict confidentiality in all matters relating to Oblate personnel.
  • Maintains Oblate personnel files, and, when necessary, processes confidential personnel documents.
  • Works closely with Dioceses that are covered by the Support Office to ensure Oblates receive faculties and meet the diocesan requirements to maintain faculties.
  • Establishes work procedures and standards to improve the efficiency and effectiveness of the USP Support Office. Serves as a liaison to the USP office with the ministries/Oblates assigned under the Support Office location/jurisdiction.
  • Formulates and manages the office budget.
  • Maintains the Oblate vehicle fleet and database; oversees the disbursement of vehicles; coordinates drivers testing for Oblate personnel.
  • Coordinates special events.
  • Facilitates workshops, meetings and conferences; coordinates logistics, schedules participants; ensures appropriate technology is available.
  • Completes special projects by organizing and coordinating information and requirements, as well as planning, arranging, and coordinating meeting schedules.
  • Coordinates with local Superior for funerals.
  • Manages Jubilee celebrations.
  • Prepares routine and advanced correspondence including letters, memoranda, and reports.
  • Maintains notary designation for the state in which the USP Support Office is located.
  • Fields all incoming calls.

Work Hours: Monday through Friday 8:30 am to 5:00 pm

Qualification Requirements

  • An understanding of the Catholic faith (and ultimately Oblate ministry) is required.
  • Candidate must have excellent communication skills, both oral and written, and excellent organizational skills with the ability to work and travel independently.
  • Candidate must be highly motivated and enthusiastic and have strong interpersonal/relationship-building skills.
  • Proficiency in Microsoft Office Suite programs is required.

Education and/or Experience: College degree with 5 years of previous office manager experience

Interested candidates should send resume to:  Diane Donjon at ddonjon@omiusa.org